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What Is A Smart Locker? 10 Reasons Your Business Needs Them

Jun 14, 2023

In the current digital age, businesses are rapidly embracing advanced technologies like smart lockers. Smart lockers, which are also referred to as IoT lockers, keyless lockers, RFID lockers, or digital smart lockers, are secure storage units that utilize modern technology to manage access and control. These cutting-edge pieces of equipment provide significant advantages to businesses seeking to streamline their processes and enhance efficiency in accessing goods and services.

What is a Smart Locker?

Smart products refers to products that are equipped with an integrated computer and sensor system to enable self-monitoring and automated performance adjustments based on data analysis. One such product is smart lockers, or known as intelligent lockers, which is a secure storage and distribution system that incorporates a computer and sensor network. These lockers can be accessed using various authentication methods, such as biometric identification, RFID technology, or mobile apps, depending on the specific needs of the business. Additionally, smart lockers can be customised to meet the unique needs of the business, making them an ideal storage solution for a wide range of industries, including healthcare, retail, education, logistics and more.

Core Components of Smart Lockers

Smart lockers are quickly becoming a popular choice for businesses looking to streamline their operations and improve security. These lockers come equipped with advanced technology that allows users to access them through various means such as biometric authentication, RFID cards, or mobile apps. But what are the core components of these smart lockers that make them so innovative?

Type of Smart Locker Systems for Different Businesses 

When it comes to choosing the exact type of smart lockers for your business, several factors come into play. The size and shape of the items to be stored can dictate the size and configuration of the locker. Some businesses may require specialized features such as refrigeration or humidity control for storing sensitive items like food or medications. Here are some examples of which type of smart lockers is suitable for which business:

  • IoT lockers are ideal for industries requiring real-time tracking and remote management capabilities, such as logistics and transportation business.
  • Keyless lockers are perfect for workplaces that prioritize security and want to eliminate the need for physical keys like hospitals or research facilities.
  • RFID lockers are beneficial for retail and hospitality businesses that need to manage inventory and track the movement of assets such as uniforms, linens, or rental equipment.
  • Digital smart lockers are suitable for a wide range of business, such as educational institutions to coworking spaces. These lockers often have touch screens and other advanced features that provide additional services to customers or employees.
using NFC enabled phone to open keyless digital smart locker with camera identification

Authentication Panel with Smart Keyless Locks

Smart keyless locks utilise advanced authentication panels that enable access to the locker without the need for a physical key or combination code. Instead, these panels typically use biometric authentication, RFID technology or mobile apps to authenticate users and grant them access to the locker. This not only reduces the risk of lost or stolen keys, but also provides an additional layer of security for stored assets. With such advanced features, businesses can also keep a record on the details of access information which is useful for tracking asset usage and unauthorised access.

Content Surveillance for Security

Smart locker technology provides content surveillance capabilities that enhance the security of the stored assets. With the use of sensors and cameras, smart lockers can monitor the contents of the locker and detect any suspicious activity, such as unauthorised access or tampering. The surveillance technology can also be integrated with artificial intelligence and machine learning algorithms, enabling the system to learn and detect patterns of behavior that could indicate potential security threats. Furthermore, some smart locker systems can also notify the designated authorities if a security breach is detected, allowing for quick response and mitigation. By providing content surveillance, smart locker technology ensures that the stored assets remain secure and protected, reducing the risk of loss, theft, or damage.

Management Software to Track Usage of Smart Lockers 

Management software is a critical component of smart locker systems that allows businesses to track and manage the usage of their lockers effectively. This software provides real-time information about locker usage, such as who accessed which locker, when, and for how long. By having access to this data, businesses can optimise the use of their locker systems, track asset usage, and detect potential security breaches. The software can also generate reports and analytics, providing valuable insights into how the locker system is being used and identifying areas for improvement. Additionally, the management software can be integrated with other business systems, such as inventory management or asset tracking, enabling a more streamlined and efficient workflow.

luggage deposit smart locker thats keyless for travlers

10 Benefits of Using Smart Lockers in Your Business 

Smart lockers are the new buzz in the business world, and they come with a range of benefits that conventional lockers do not offer. These innovative storage solutions utilise advanced technology to provide businesses with enhanced security, convenience, and productivity. Below are the benefits of applying smart lockers into your business.

1. Reduced Operation Costs

Compared to traditional lockers which requires employees to manually manage keys or access cards leading time-consuming processes and potential errors, smart lockers are a cost-effective solution to help businesses reduce labour costs. Smart lockers use automation and technology to manage and track assets reducing the need for manual labour. Employees can access assets quickly without waiting as well. The smart lockers’ system also eliminates the need for dedicated staff to manage assets, reducing labour costs.

2. Workforce Enablement

Employees can easily store, track, and manage assets, allowing them to focus on their work without worrying about asset management through smart lockers. Smart lockers reduce the time spent on locating and managing assets, increasing productivity and efficiency. The automated system also ensures that assets are always available when needed, reducing delays and downtime. The workforce can work seamlessly and efficiently, without disruptions caused by misplaced or lost assets. Additionally, smart lockers provide better asset management, improving accountability and reducing asset loss.

3. Improved Operations

Smart lockers can significantly improve operations by automating the process of managing assets, reducing the time and resources previously spent on manual tracking and management. With real-time data on asset usage provided by the automated system, businesses can make informed decisions on asset allocation and management, resulting in improved operational efficiency and cost savings. Furthermore, the advanced security features of smart lockers enhance accountability, reduce the potential for misuse, and minimize the risk of asset loss or theft. By streamlining the asset management process, businesses can optimize their operations, reduce costs, and improve profitability.

4. Save Your Workers Time

Employees are able to access assets quickly without having to wait in long lines or search through bunches of keys or access cards. The smart locker automating system eliminates the need for manual asset tracking. Besides, when smart lockers are always available, this reduces delays caused by lost or asset misplacing. As such, the quick and efficient retrieval provided by smart lockers increases productivity, allowing workers to focus on their tasks without interruptions.

5. Efficient Decentralized Management

Business can reduce the need for centralised management as they can manage and track assets remotely. Smart lockers system provides real-time data on asset usage, allowing business to monitor and manage assets from any location. In addition, smart lockers are customisable, allowing businesses to tailor the system to their unique needs and applications. The technology also enhances security, as well as reducing the need for dedicated staff to manage assets.

6. Reduced Asset Losses like Keys and RFID Tags

Smart lockers are an innovative solution that can significantly reduce asset losses such as keys and RFID tags. With traditional asset management systems, keys and RFID tags are often lost or misplaced, causing delays and increasing costs. In contrast, smart lockers provide a secure and automated asset management system that eliminates the need for manual key or RFID tracking. The automated system ensures that assets are stored securely and accounted for, reducing the risk of loss, theft, or damage. 

7. Automated Regulatory Compliance for Privacy

Before this businesses had to manage and track assets manually with traditional asset management systems, leading to a high risk of data breaches or non-compliance with privacy regulations. The advent of smart lockers offers an automated and secure asset management system that ensures privacy compliance. The system uses access controls and monitors to track all activities to reduce the risk of unauthorised access. Smart lockers also provide robust audit trails, allowing business to demonstrate compliance with privacy regulations, and reduce the risks of non-compliance and associated penalties.

8. Better Insight into Device Usage

Businesses often have limited overview on asset usage, making it challenging to allocate resources effectively. Fortunately, smart lockers provide real-time data on asset usage, allowing business to track assets history. This data can be used to optimise asset allocation, reducing downtime and improving overall efficiency. The data provided by smart lockers can help identify potential issues with asset usage, such as misuse or overuse, allowing businesses to take corrective action.

9. Always Ready

Smart lockers are designed to be always ready to use, which means they are powered on and connected to a network at all times. This is achieved through a combination of hardware and software features that ensure the locker is always operational and available for use.

Their hardware components such as a power source and reliable locking mechanism, as well as sensors and connectivity options like Wi-Fi, Bluetooth, or cellular connectivity ensure round-the-clock accessibility. On the software side, they constantly monitor their status and connectivity and provide real-time updates on availability and usage. They are also often integrated with cloud-based software systems that allow for remote management, monitoring, and control by the vendor or operator, ensuring a seamless user experience.

10. Easily Customisable

With traditional asset management systems, businesses may struggle to find a system that meets their specific needs, leading to inefficiencies and increased costs. Smart lockers can be easily customised to meet unique business requirements, ensuring that assets are managed effectively. The modular design of smart lockers allows businesses to add or remove compartments or features as needed, ensuring that the system can grow and evolve with changing business needs. Besides, businesses can personally customise their own smart lockers features to meet specific security and compliance requirements.

Modern Smart lockers in an office setting

Many Possible Applications

Smart lockers are no longer just a convenient storage solution for gym-goers or office workers. Today, these innovative and secure storage units have found numerous applications across various industries. From the booming e-commerce industry to the hospitality sector, smart lockers are being used in many ways to improve efficiency and customer satisfaction.

Physical Mobile Device Management through Apps

Smart lockers are versatile and can be used for a wide range of applications. One common use for smart lockers is mobile device management. As more and more employees use smartphones and tablets for work, it can be challenging to keep track of these devices and ensure their security. Smart lockers can provide a secure and convenient way to manage mobile devices, allowing employees to check out and return devices as needed. This ensures that devices are properly accounted for, reducing the risk of loss or theft, and providing an efficient way to manage device allocation across the organisation. Smart lockers that come equipped with apps with further streamline mobile device management allowing administration to keep track of valuable company assets.

Parcel Protection

Another common use for smart lockers is parcel protection. With the growth of e-commerce, businesses may receive and distribute a large number of packages and parcels, which can be challenging to manage effectively. Smart lockers can provide a secure and convenient way to manage parcels, allowing employees to easily receive, store, and retrieve packages as needed. This ensures that packages are properly accounted for, reducing the risk of loss or damage, and providing an efficient way to manage parcel distribution across an organisation locally or even globally.

man opening keyless locker with RFID wrist tag in changing room

Learn More About Smart Technology behind Smart Lockers

A fun fact about the smart technology behind smart lockers is that it can enable the creation of a locker network that is not only secure and efficient but also environmentally friendly. By integrating renewable energy resources such as solar or wind power into smart locker systems, businesses like logistics companies can reduce their carbon footprint and contribute to a more sustainable future. Additionally, smart lockers can incorporate predictive analytics and machine learning algorithms to optimize energy usage and reduce waste. For instance, smart lockers can be programmed to turn off unused lights or adjust temperature settings during periods of low activity to conserve energy. These innovative features highlight the versatility of smart technology and its potential to transform not only the way we store and distribute goods but also the way we interact with the world around us.

Take Your Business to the Next Level with Smart Lockers

Smart lockers are changing the way businesses interact with customers. They offer increased security, convenience, and control to businesses of all sizes. With the ability to manage locker rental prices, access times, and remote access capabilities, smart lockers are ideal for any business that wants to improve customer satisfaction and operational efficiency. Additionally, they provide a safe and secure space for customers to store their items without worrying about theft or damage.

If you’re ready to take the plunge, why not explore smart lockers from Exsto that come equipped with future-proofed features such as status display, RFID/NFC credentials, email notification, built-in USB charger and more to keep your assets secure all day and all night.